ALL-IN-ONE INCIDENT MANAGEMENT SYSTEM
Connect patient safety event reporting to RCA, corrective action, and ongoing evaluation. Vastian replaces the disconnected systems most hospital use to manage events, so investigations actually close, action plans actually get evaluated, and nothing falls through the cracks.
Hospital Incident Reporting and Event Management Software
BUILT FOR ORGANIZATIONS FOCUSED ON RAISING HEALTHCARE STANDARDS
We are proud to partner with Vastian to improve patient safety in the United States. Their insights and expertise are crucial to our mission. Everyone deserves the highest quality care, and, together with Vastian, we can achieve our shared vision for excellence
Leah Binder
Leapfrog’s President & Chief Executive Officer
SEE WHAT CHANGES WHEN EVERYTHING IS CONNECTED
End-to-end patient safety incident management
Automated, audit-ready incident tracking
Structured RCA with built-in compliance
WHAT DISCONNECTED QUALITY WORKFLOWS CAN COST A TYPICAL HOSPITAL
$1.5M
Annually associated with preventable pressure injuries
$1.3M
2,000+ hours lost each year to manual coordination and disconnected workflows
2,000+
Hours lost each year to manual coordination and disconnected workflows
YOUR HOSPITAL TODAY VS. YOUR HOSPITAL WITH VASTIAN
YOUR HOSPITAL TODAY
Incident reporting system with limited follow-through
Investigations tracked in spreadsheets or shared files
Corrective actions managed in email or separate tools
Risk management data spread across systems
Survey documentation reconstructed manually before each survey
YOUR HOSPITAL
WITH MEDIALAB
Reporting connected directly to investigation workflows
Standardized root cause analysis with phased steps and required documentation
Corrective actions assigned, tracked, and evaluated in the same system
Risk data centralized across events, outcomes, and recurring patterns
Survey documentation connected and accessible
WHAT IT MEANS
Clear accountability across teams
Less time coordinating across systems
Consistent follow-through on every event
Visibility into recurring safety risks
Survey readiness without reconstruction
BUILT FOR THE WAY QUALITY TEAMS ACTUALLY WORK
Proactive risk prevention
Surface trends fast and act before they become repeat findings
Automated severity-based escalation
Do more with less by eliminating manual busywork
Phased RCA with required documentation
Standardized investigation steps, review checkpoints, and audit-ready records on every event
Customizable forms & community library
Templates, shared forms, or custom builds, no development needed
Audit trails on every event
Every action tracked and traceable, answers ready in one click
Multi-disciplinary collaboration
Capture input from every stakeholder at every stage. No parallel email threads, no missing perspectives.
TRACK EVERY EVENT START TO FINISH
Most systems capture the event. Everything after happens somewhere else. The result: events get logged, but issues persist. Vastian manages the full lifecycle in one system. Events trigger escalation and corrective action automatically. Everything is tracked, so nothing is missed.
THE MOST SECURE & TRUSTED QMS PLATFORM IN HEALTHCARE
PREVENT THE NEXT EVENT, NOT JUST RECORD THIS ONE
Tracking events isn’t the goal, reducing them is. But when event data, investigations, and corrective actions live in separate tools, insights take weeks. Vastian brings it all together, surfacing trends and root causes in real time. Guided RCA drives consistent investigations, and corrective actions start as patterns emerge.
BUILT FOR THE QUALITY AND SECURITY STANDARDS YOUR HOSPITAL IS MEASURED AGAINST
Standards listed reflect the most common requirements. Speak with our team about your specific accreditation cycle and survey requirements.
Joint Commission
PI.01.01.01, PI.02.01.01, PI.03.01.01, IM.01.01.03
CMS
42 CFR 482.21(a), 482.21(b), 482.21(c)
DNV
NIAHO QM.3, PI.1, IM.1
SOC 2 Type 2 Platform Security and Data Integrity